Retreat Coordinator
Habitat Retreats is growing, and with that growth comes a need for people who love the behind-the-scenes work that makes a retreat actually function. We're looking for a Retreat Coordinator to join us on the ground and own the operational side of our trips.
This is a paid, trip-based role.If you're wired for logistics, thrive in a support role, and want to see the world while doing it, it might be exactly right for you.
What the Role Is
As a Retreat Coordinator, you are the operational backbone of the retreat. You work alongside the host, but your job is entirely separate from facilitation. While the host leads their sessions and holds the group experience, you handle everything that keeps the trip running smoothly in the background.
You are the person who knows the schedule, communicates with vendors, troubleshoots the unexpected, and ensures that every logistical detail is covered so the host never has to think about it.
This role requires someone who is genuinely fulfilled by making things work. Not someone who tolerates the backend in order to eventually do something else. The right person for this role finds deep satisfaction in the kind of work most people overlook.
Roles and Responsibilities
As a Habitat Retreat Coordinator, you are responsible for:
Managing all on-the-ground logistics for the duration of the retreat
Serving as the primary point of contact for local vendors, accommodation providers, transport, and activity operators
Keeping the daily schedule on track and communicating any changes clearly to the host and guests
Anticipating and resolving issues before they affect the guest experience
Supporting the host operationally so they can focus entirely on leading their group
Being a calm, reliable, and present point of contact for guests when logistical questions arise
Upholding the Habitat standard of experience across every detail of the trip
Take photo and video content of the retreat
Habitat is responsible for:
Training you on how our retreats operate before you go on location
Providing all trip information, vendor contacts, schedules, and operational documents in advance
Being available remotely as a resource throughout the retreat
Covering all expenses: flights, accommodation, meals, and any trip-related costs
Compensating you per trip
You're a Strong Fit If:
You are exceptionally organized and take genuine pride in the details
You are calm under pressure and resourceful when things don't go to plan
You work well independently. On location, you are the person in charge of the backend, and you're comfortable owning that
You are willing and able to travel internationally, multiple times per year
You understand that a great retreat feels effortless to the people on it, and you want to be the reason for that
Interested? Fill out the form below and we will be in touch.